Privacy Policy
Learn how Fairway Draws collects, protects, processes, and respects your personal data under UK GDPR and data protection laws.
1. Introduction & Data Controller
Welcome to the Fairway Draws Privacy Policy.
Fairway Draws respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, process, and safeguard your personal data when you visit our website (regardless of where you access it from) and outlines your privacy rights under UK GDPR.
Data Controller & Privacy Contact
Legal Entity Name: Fairway Draws Ltd
Data Privacy Manager: L McManus
Correspondence Address: Synergy House, Lawson Street, North Shields NE29 6TG
Phone: +44 (0) 7984 594833
Note: This website is not intended for children, and we do not knowingly collect personal data relating to individuals under 18 years of age.
2. The Data We Collect About You
Personal data means any information that can identify an individual. We may collect, use, store, and transfer the following categories of personal data:
Identity Data
First name, last name, username (or similar identifier), date of birth.
Contact Data
Billing address, delivery address, email address, telephone number.
Financial Data
We do not store full credit card data. Payments are processed by independent PCI-DSS compliant providers (Stripe, PayPal, Cashflows).
Technical Data
IP address, login data, browser type/version, time zone, location, platform technology.
Transaction & Profile Data
Order history, purchased tickets, competition entries, wins claimed, account preferences.
Marketing & Usage Data
Communication preferences, website interaction metrics, marketing opt-ins.
3. Prize Draws & Competition Processing
We collect the minimum personal data necessary to allow you to participate in competitions and administer draw entries. If you win a major prize or instant win:
- We will verify your identity, age (18+), and UK residency before delivering your prize.
- If the prize involves a cash transfer, we verify your nominated UK bank account details.
- Failure to provide required verification data may prevent prize fulfillment in accordance with competition rules.
4. Marketing & Communication Preferences
You will receive marketing communications from Fairway Draws if you have requested information, purchased tickets, entered a competition, or explicitly subscribed to our newsletter.
Opting Out: You can unsubscribe from marketing communications at any time by clicking the "Unsubscribe" link in any promotional email or contacting us directly at win@fairwaydraws.com. Opting out of marketing does not affect essential transaction emails (e.g. ticket purchase receipts or winner notifications).
6. Disclosure & International Data Transfers
We may share your personal data with trusted third parties who assist our business operations:
- Payment Processors (Stripe, PayPal, Cashflows)
- Marketing & Messaging Services (Text Global Limited, Mailchimp)
- Campaign Optimization & Analytics (All Response Media Ltd / TAG4ARM)
- Professional Advisers, Auditors, Insurers, and Legal Counsel
- Regulators & Authorities (HMRC, Advertising Standards Authority - ASA)
When third-party providers operate outside the UK, we enforce approved international transfer safeguards (such as UK Standard Contractual Clauses) to ensure your data receives the exact same protection.
8. Data Security & Retention
We implement robust technical and organizational security measures (256-bit SSL encryption, restricted administrative access, rate limiting) to prevent unauthorized access or data loss.
Personal data is retained only as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, anti-money laundering, or tax requirements.
9. Your Legal Rights Under UK GDPR
Under UK Data Protection law, you have the right to:
- Request Access: Receive a copy of the personal data we hold about you.
- Request Correction: Have any incomplete or inaccurate data corrected.
- Request Erasure: Ask us to delete personal data where there is no good reason for us continuing to process it.
- Object to Processing: Object where we rely on a legitimate interest or direct marketing.
- Request Restriction: Suspend processing of your personal data under specific scenarios.
- Data Portability: Request transfer of your data in a structured, machine-readable format.
To exercise any of your rights, contact our Data Privacy Manager at privacy@fairwaydraws.com. We aim to respond within 30 days.
10. Lawful Bases for Processing
We process your data relying on one or more of the following legal grounds:
1. Performance of Contract
Processing necessary to fulfill ticket orders, competition entry contracts, and prize distributions.
2. Legitimate Interests
Necessary for our business interests in fraud prevention, network security, and platform improvement.
3. Legal Obligation
Compliance with UK tax, anti-money laundering (AML), and Advertising Standards Authority (ASA) obligations.